SMART payroll

System capabilities

Staff Management

• Accounting for labor and civil contracts
• Unified printed forms of staff orders
• Arbitrary templates of printed forms of staff orders (with configuration via Word-layout)
• Automatic generation of the text of the staff order according to text templates
• Position categories, statistical groups, ranks, automatic determination of the contract terms
• Using data from the classifier of professions when creating a position
• Building the structure of units and the structure of employee subordination
• Simplified administration of units, positions or using orders according to the staffing list
• Archiving and viewing the Staffing List for any date
• Attaching external files to directory records
• Generation of group staff orders
• System event notifications
• Integration with SMART HCM & LMS

Time keeping

• Unlimited number of payroll calendars (work schedules)
• Shift calendars based on arbitrary work patterns
• Automatic division of the number of working, evening, night, holiday hours
• Personal calendars
• Summarized record of working time
• Automatic creation of timesheets
• Correction timesheet with automatic recalculation of accruals and taxes
• Control of annual paid vacations. Viewing the vacation balance for any date
• Determination of the best terms of payment for a business trip
• Cancellation or correction of absence orders
• Integration with the access system
• Absence orders
• Vacation schedule
• Vacation applications
• Timesheet П-5

Payroll

• Builder for creating calculation algorithms with support for logical functions, arithmetic operations, mathematical functions, variables, constants, rounding, built-in calculation functions.
• Automatic accounting for staff operations during payroll
• Calculation for all types of advance payments, preliminary calculation, final payroll calculation, accounting for payroll documents with generation of financial entries
• Recalculation of document lines, viewing the details of the calculation according to the selected algorithm, control of the calculation data for the average earnings
• Wage indexation
• Use of data from other modules of the system (purchases, sales, work) in calculations
• Workflow for approving payroll documents or payroll document packages for financial accounting
• Automatic generation of amounts payable for employees and amounts payable for tax authorities
• Accounting and consumption of reserves for deferred expenses in accordance with accounting policies
• Control and closure of payroll periods
• Mailing and/or employee access to payroll information

Reports

• Employee card П-2
• Employee’s Paysheet (pay slip);
• Paysheets (Forms П-6, П-7)
• Arbitrary dynamic form of the Paysheet (according to Excel template)
• Income statements
• Payroll Sheet
• Generation of a file for importing a statement to the client bank
• Vacation balance
• Report on the writ of execution
• Absence / Presence of an employee
• List of employees by date
• Information about vacancies 3-ПН
• Power BI reports

Regulated reports

• FSI calculation statement
• FSI commission protocol
• Notice of hiring an employee
• Statistical reporting 1-ПВ (month, quarter) with export to xml or Excel file
• Report 10-ПОІ
• Employment quota report
• Generation of unified reporting “Persons Taxes Calculation Report”, main part, appendices 1, 4, 5. Export to xml.