SMART Apps
Release Note 2025.07

We are introducing the updated release of SMART Apps, which covers key enhancements in the modules: SMART SAF-T, SMART EDI, SMART Cash Flow, SMART E-Receipt, SMART Batch Fixed Asset Accounting, SMART IFRS16 Leasing, SMART Employee Self-Service, SMART Partner Clarity, SMART Pay, SMART Reserves, and  SMART eSignature for Ukraine.

The updates are aimed at increasing efficiency, automating processes, and ensuring regulatory compliance. They include new logic for SAF-T table formation, integration with fiscal providers, automation of intangible assets accounting, optimization of leasing operations, and expansion of electronic signature functionalities — all to support the digital transformation of your business.

1. The logic for generating Table IV.4 “Movement of Goods” has been updated. Now, when building the table, Value Entries are taken into account and grouped by the Item Ledger Entry No., document number, posting date, and the code or number of the source. In cases where additional goods-related charges occur in the month following the month of goods receipt, such operations are displayed as separate rows with zero quantity, but with the value of the additional expenses included in the initial cost of the inventories. 
2. The logic for generating the General Ledger Entries table has been updated — a new “Cancelled Documents” table has been added which is generated before the preview tables. The table contains numbers of cancelled sales and purchase documents; each record includes a “Show in SAF-T” flag that determines whether related ledger entries should be included in General Ledger Entries table. 
3. The logic for generating table IV.5 “Asset Transactions” has been updated: the table now includes fixed asset entries marked as reclassification with a negative amount. A new field “Default Extraordinary Depreciation Method” has been added to the “Audit File Export Setup” table; the structure of the “SAF-T DP Assets Valuations” table has been updated: the “Extraordinary Depreciation Method” and “Extraordinary Depreciation For Period” fields have been added, where the amount is calculated from FA entries with FA Posting Type = Depreciation and Reclassification Entry = YES, and the method is taken from setup; the calculation of “Accumulated Depreciation” now includes reclassification entries. Generation and export of corresponding XML tags has been implemented. 

1. The functionality for working with EDI purchase documents (ORDER, ORDRSP, DESADV, INVOICE) via the EDIN provider has been added. 
2. The functionality for creating DocFlow documents from Service order, Posted service invoice, Sales order documents based on the template defined in the profile or by uploading a custom document has been added.
3. The profile assignment mechanism for document exchange has been optimized: EDI profiles have been separated from other profiles, simplifying configuration and increasing setup flexibility.

1. The logic for generating lines in the Cash Flow Journal using the “Suggest Worksheet Lines” task has been changed. Now, the entries are generated for the specified period range based on the Real Due Date indicated in the document. For the “Purchase Payment Plan”/“Sales Payment Plan” source types, the entries are generated according to the Planned Date range defined in the schedule.
2. The logic for generating lines in the Cash Flow Journal has been changed for the “Sales Orders” and “Purchase Orders” source types that do not have a Payment Plan specified. Now, when lines for such source types are generated, the application of payment to the document will be taken into account.
3. A “Check Currency Code from Cash Flow ledger entries” toggle has been added to the General Journal Templates page. If enabled, the system checks that the currency of the cash flow ledger entry matches the journal batch currency during the “Create Payment” process. If they do not match, the payment is not created. 

To ensure fiscalization of receipts, the SMART E-Receipt tool has been developed. The functionality allows: 

1. Exchanging data with the CheckBox provider to transmit data to the State Tax Service; generating an eReceipt document based on posted payments or refunds for sales and service orders processed via POS sales; opening a shift on behalf of a cashier; creating cash deposits and withdrawals; generating X-reports and Z-reports, thereby closing the shift. 
2. Automatically generating electronic receipts for sales (payments) and returns (refunds) on posting document and sending the receipt for fiscalization to the provider, who independently fiscalizes it in the Tax Service. As a result, the program stores an electronic receipt containing information about the product range sold, fiscal number and date, and a link to the provider’s receipt.
3. Opening and closing a fiscal shift (automatically and manually); making cash deposits and withdrawals; generating an X-report; generating a Z-report; creating an E-Receipt on posting for payment and refund, or using the function for already posted documents; creating an E-Receipt for transactions created through POS sales; transferring the E-Receipt for fiscalization to the selected provider automatically at the time of creation or by periodic task; receiving a fiscal number and receipt date from the provider.

A new solution has been released — SMART Batch Fixed Asset Accounting. This is a specialized solution for automating the accounting of low-value non-current tangible assets that are purchased in large batches without the need to track each unit individually. The system covers all key stages of asset management — from procurement and commissioning to transfer and disposal. 

1. The new form of the Single Tax Payer Declaration for Group 4 has been updated to version J0103806, as approved by Order No. 57 dated 31.01.2025. 
2. The logic of automatic lease accounting has been improved. 
3. A lease payment calculation error in the final month caused by rounding has been fixed. 

The “My Detailed Empl Ledger Entries” page has been created. On the “My Employee Ledger Entries” page, the lookup for the Amount fields has been changed to a new page.

The ability to determine VAT payer status has been added for counterparties that are not registered as VAT payers, are not single tax payers and do not have a canceled VAT certificate. 

The process of selecting Payment Services in a Sales Order or Service Order has been changed: the system now blocks selection if more than one Payment Service is chosen. 

An option has been added to optionally generate journal entries for adjustments of doubtful debt reserves by introducing a new field “Red Storno Method for Reserve Reversal” in the Bad Debts Reserve Setup. When this field is enabled, adjustment (revaluation) entries will be generated using the red reversal method. If the field is disabled, the reserve adjustment will be recorded using a standard reverse entry with the Reserve Adjustment (Decrease) account. 

The ability to configure notifications during document signing that alert users when their Qualified Electronic Signature (QES) is nearing expiration has been added.