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5 min read
SMART Localization Release Note 2024.01
Updates for Ukraine, Azerbaijan, Georgia and Cyprus are released every 3 months. If changes in the legislation are urgent, SMART business releases urgent unscheduled updates. All updates can be installed independently or with the help of SMART business.
  1. The generation of statutory reports has been set up: “Cash flow report (indirect method)” (Form 3) and "Equity Report" (Form 4) has been configured.
  2. The settings of Annex 6 "Calculation (recalculation) of the share of use of goods/services, non-current assets in taxable transactions (D6)" to the VAT declaration have been updated.
  3. The mechanism for creating the document "Electronic TTN Card" has been improved. The ability to print the "1-TTN (revised)" form from the document has been added.
  4. The functionality of the report "Item Net Amount Sheet" has been expanded. Additionally, a fact box has been introduced to display applied filters for each item. The Item Net Amount Sheet rows now include fields for "Vendor Code" and "Vendor Item No." New grouping parameters have been added to the "Item Net Amount Sheet" report, namely: items displayed by variants, by lots, by serial numbers.
  5. Modified accounting functionality for Responsibility Centers. New fields have been added to the Responsibility Center card: EDRPOU code, VAT Registration code, Full name, and Company stamp. The ability to maintain bank accounts by Responsibility Centers and the ability to select a default account has been added.
  6. The functionality of configuring posting VAT invoices without registration confirmation has been expanded. The user can choose the type of VAT invoice (Only Sales VAT Invoice, Only Purchase VAT Invoice, Both), according to which the "Registration confirmed" sign will be placed automatically during the posting of the document.
  7. The "Status" field has been added to the sales tax invoices page and the The "Status" field and the "Open", and "Release" buttons have been added to the Sales VAT invoice card. When changing the status in the Sales VAT invoice to "Released", the system performs similar checks both when posting the document and when creating the .xml file and limits changes in the fields of the Sales VAT invoice. Also, when the status is changed to "Released" in Appendix 2 to the Sales VAT invoice, the value in the "Index" and "Group index" fields is simplified, which allows you to send Appendix 2 for registration without posting for the adjustment calculation.
  8. New printed forms have been added: Act of completion, Act of adjustment of the price of goods.
  9. The functionality of importing bank statements for Ukrgasbank and Bank Credit Dnipro has been developed.
  10. The logic of importing data from an imfx-file to the Customs Declaration has been changed. The ability to recognize the item code during import by the vendor item code and by the item reference code has been added.The ability to select a file when downloading from an imfx file (doc1.xml or doc2.xml) has been added.
  1. The report No. 1-PV (quarterly) "Labor report" and No. 1-PV (monthly) has been updated in accordance with the order of the State Statistics Service of March 30, 2023, No. 128. The new form must be applied for January 2024 and the first quarter of 2024, respectively.
  2. In accordance with the order of the State Statistics Service of March 30, 2023, No. 127 the report No. 1-PV (Unhealthy Conditions of Work) has been created. The form is to be applied in 2024.
  3. According to the explanatory letters of the Ministry of Economy regarding the calculation of compensation for unused vacation, the calculation of average earnings for compensation of vacation days earned until December 31, 2023 has been updated.
  4. Payroll limits have been updated in accordance with the Law of Ukraine on the State Budget of Ukraine for 2024.
  5. The calculation of the element of fixed indexation has been updated. According to the Law of Ukraine On the State Budget of Ukraine for 2024, elements for calculating current and fixed indexation were added to the calculation groups.
  6. In accordance with the Law of Ukraine No. 3494-IX, the rules for calculating certain types of vacations have been updated.
  7. Time Activity Code Card has been created.
  8. New parameters for generating information in reports on amounts in the original currency have been added to the payroll settings. Also, the ability to filter the original amount by currency code when generating a report has been added.
  9. The action of the payroll functions has been updated, namely, the operation of the basic functions 220, 247, 250 has been unified, and the possibility of their operation according to all parameters of the basic amount has been added. The new filters in base amounts have been added, namely: filter by Amount Type, filter by Employee, filter by Use in previous period.
  10. The functionality of the SMART.NAV.ExcelReportBuilder library has been expanded. Now reports generated in Excel do not require all variables in the template.
Release Notes 2024.01 for Georgia, Azerbaijan, and Cyprus are also available. To download the full versions of the releases in PDF format (for Ukraine – in Ukrainian, for Georgia – in Georgian, for Azerbaijan – in Azerbaijani, for Cyprus – in English), use the buttons below.
5 min read
SMART Localization Release Note 2023.10
Solutions for Ukraine, Azerbaijan and Georgia are updated every 3 months. If changes in the Legislation are of an urgent nature, SMART business issues urgent unscheduled updates. All updates can be installed by yourself or with the help of SMART business.
  1. The printed form of the Advance Report has been updated in accordance with Order of the Ministry of Finance dated 09.05.2023 No. 239.
  2. The Declaration of Corporate Income Tax, as well as its annexes (AM, VP, DIIA, PP, PN, RI, AB and ZP), have been updated in accordance with the order of the Ministry of Finance dated 20.02.2023 No. 101.
  3. Changes have been made to the generation of the VAT Declaration. Annex 5 has been amended regarding the calculation of the amount of VAT not paid to the budget due to receiving a tax benefit.
  4. Changes have been made in accordance with the order of the Ministry of Finance of Ukraine dated 17.05.2023 No. 256 to the VAT invoice forms.
  5. The mechanism for loading data into the customs declaration document from the imfx file has been expanded. Loading of adjusted invoice cost for each group of items has been added. The adjusted cost is distributed across all lines of the customs declaration of the corresponding group in proportion to the invoice cost.
  6. The exchange of e-TTN documents with the EDIN provider has been developed. Some changes have also been made to the e-TTN document: connection with the directory of temperature conditions, logic has been added for filling out prices in the Movement documents, etc.
  7. The functionality for monitoring the credit limit and overdue debt has been expanded. The new setting makes it possible to limit the ability to issue a sales order if there is an overdue debt or the credit limit has been exceeded.
  8. The code for generating correspondence entries has been optimized. For General Ledger Entries that have been posted with a specific source code, correspondence entries are created whenever the document number and entry number change, significantly speeding up the process of creating entries.
  1. According to the order of the Ministry of Finance of Ukraine dated 02.03.2023 No. 113, the “Tax calculation of income amounts” report form has been updated. It is necessary to report using the updated form starting from the 3rd quarter of 2023. A new field has been added to the payroll calendar card to indicate the sign of non-fixed working hours.
  2. Changes have been made to the calculation of the average earnings to compensate for days of unused vacation in accordance with the Resolution of the Cabinet of Ministers of Ukraine No. 957 of September 8, 2023, effective from September 12, 2023. Changes in the calculation of average earnings for compensation apply to the days of unused vacation to which the employee became entitled until December 31, 2023: calculation of the average earnings for payment of compensation for such days is based on payments accrued in 2023.
  3. Data in the Classifier of Professions has been updated in accordance with Order of the Ministry of Economy of Ukraine No. 6312 dated June 23, 2023.
  4. The rules for adding new Time Activity Codes to the Timesheet Details have been changed, as well as the return of previous code values. According to the new setting for the Time Activity Code: “Activity Behavior” (optional) with the following values: Replacement, Combination, Consumption.
  5. Import of e-Sick leave from a file from the PFU Portal has been updated. Sick leaves with a status other than “Ready for payment” (code P) and “Closed” (code A) are not imported into the e-sick leave buffer in the system.
  6. For residents of Diia City, the generation of information on the basis of a single contribution payer (according to the added one of new type) in an XML file has been configured for uploading the report to reporting exchange programs.
  7. The work of the Wizard for creating vacation order lines has been updated. Processing of settings for Activity Code has been added: "Current year", "Check balance as of date", "Paid days".
  8. The functions of calculation, posting payroll documents and the Paysheet generation have been optimized.
Important!
  1. Dear customers, we would like to draw your attention to the fact that Microsoft has ended the mainstream support for Dynamics 365 Business Central, version 14.x.
ReleaseVersionBuild numberAvailabilityMainstream support ends
Dynamics 365 Business Central (on-premises)October'18 Update (version 13.x)24630November 1, 2018**
Dynamics 365 Business Central (on-premises)April '19 Update (version 14.x)29537April 1, 2019October 10, 2023
For more information, please follow the link.
  1. Our company always adheres to Microsoft's policies on discounts, versioning support, etc. Therefore, the SMART business team will continue to provide support (bug fixes, legal updates) for SMART Localization, but starting from release 2025.01 (January 2025), on a paid basis for Business Central v.14 and below.
  2. We sincerely recommend that you upgrade to the new version of the system, which will not only keep free support for your localization but also allow you to order other applications that we create for versions supported by Microsoft.
Release Notes 2023.10 for Georgia and Azerbaijan are also available. To download full versions of the releases in PDF format (for Ukraine – in Ukrainian, for Georgia – in Georgian, for Azerbaijan – in Azerbaijani), click on the appropriate buttons below.
4 min read
SMART Localization Release Note 2023.07
Solutions for Ukraine, Azerbaijan and Georgia are updated every 3 months. If changes in the Legislation are of an urgent nature, SMART business issues urgent unscheduled updates. All updates can be installed by yourself or with the help of SMART business.
  1. A new type of document has been created: E-Waybill. It is created on the basis of Posted Sales Shipment, Posted Transfer Shipment, Posted Return Shipments. The document contains all the necessary information for the transfer of data to the EDO provider and registration in the Central Data Base of e-Waybills.
  2. The SMART Pay extension has been developed, which allows making payments through the Monobank or LiqPay Internet acquiring services. This functionality simplifies the calculation process by giving the client the opportunity to pay in any convenient way: by entering bank card details or through their own accounts in services and applications.
  3. The ability to obtain the status of a VAT payer of a counterparty as of the date through the analysis of data from YouControl tables has been added. The logic of calculating the status of a VAT payer on the «Check documents by YouControl status» page has been changed in accordance with the statuses indicated on the «VAT Business Group» and «VAT Payer Status by date» pages. Thus, it became possible to control the correctness of generating primary documents in the system according to the statuses received from YouControl.
  4. The ability to use the Data Exchange Definition to upload files to the bank statement buffer and then to the bank payment journal, has been added. This functionality allows you to configure the import of bank statements from XML files for any banks, including Ukrainian ones.
  5. Processes of posting operations with fixed assets have been optimized. Namely, the algorithms for calculating depreciation of modernized fixed assets have been updated; a new type of document has been created for the reclassification of fixed assets for the purpose of sale, a printed form has been developed.
  6. The export of payment orders in hryvnia for PUMB Bank in CSV format, as well as import of a bank statement of JSC UNIVERSAL BANK in CSV format, have been implemented.
  7. The functionality of calculating compensating tax liabilities has been expanded. Now, when creating a VAT invoice from an Act of write-off of goods or an Act of write-off of fixed assets, the compensatory obligations can be calculated taking into account the share of use. The ability to indicate the VAT business group for compensating liabilities in the lines of a purchase document has been added, which will allow you to accrue tax liabilities to be corrected separately for each item.
  8. The «G/L Correspondence», «Account Analysis» and «Corr. Account Card» pages for operational analysis have been improved. The ability to collapse/expand tabs, the focus function in the tabular part of the page, the ability to export to Excel, etc. have been added.
  1. The ability to visualize the organizational structure and reflect the structural hierarchy, including reflecting of the employees who work in these org. units, has been added for Departments. For the Organizational structure page, on which subordinate positions are displayed, the ability to visualize subordination for positions with indication of the employees, who occupy them, has been added.
  2. The generation of some payment details in Appendices 1, 4, 5 to the Tax calculation of income amounts has been updated.
  3. According to the clarifications of the Pension Fund of Ukraine, the algorithm for calculating the average earnings for sick leave has been updated.
  4. Algorithms for calculating vacation days and average earnings for vacations have been updated in accordance with the Resolutions and clarifications of the Cabinet of Ministers of Ukraine.
  5. The performance of payroll accounting has been optimized in terms of posting final payroll documents and mapping operations.
  6. The formats of XML files for reports by 1-PV (monthly), 1-PV (quarterly), 3-debt forms have been updated.
  7. The Pay Sheet export format has been updated for iBank format.
  8. A bug occurring when, during the bulk posting of payroll documents, operations were not mapped for some of them, has been fixed.
  9. In the Payroll document, the highlighting of the Salary Amount field has been added.
Release Notes 2023.07 for Georgia and Azerbaijan are also available. To download full versions of the releases in PDF format (for Ukraine – in Ukrainian, for Georgia – in Georgian, for Azerbaijan – in Azerbaijani), click on the appropriate buttons below.
6 min read
SMART Localization Release Note 2023.04

April 2023 updates for SMART Accounting and SMART Payroll

Solutions for Ukraine, Azerbaijan and Georgia are updated every 3 months. If changes in the Legislation are of an urgent nature, SMART business issues urgent unscheduled updates. All updates can be installed by yourself or with the help of SMART business.
  1. In accordance with the order of the Ministry of Finance dated September 13, 2022 No. 274, the settings of the Declaration of Income Tax regulatory report have been updated, as well as the VP, RI annexes, and the DIIA app has been
  2. In accordance with the order of the Ministry of Finance dated December 28, 2022 No. 463, the settings of the Value Added Tax Declaration have been updated, namely, the logic for filling out Annex 1 has been updated.
  3. Due to the introduction by the National Bank of Ukraine of a new payment standard for the exchange of payment messages ISO 20022, changes have been made to the export formats of payment orders of some banks. Currently, changes have taken place in the following banks: CITY, Credit Agricole, Raiffeisen, OTR, Pivdenny.
  4. Changes have been made to more than 35 pages of the system in order to improve the ergonomics of the interface and reduce the number of clicks to call the required function.
  5. The work of the “Checking created Purchase VAT Invoices” and “Checking created Sales VAT Invoices” pages has been optimized. Namely, the calculation of data on the page has been accelerated, a progress bar has been added, the formation of rows by the List Rows button, the ability to use the Focus function in the tabular part of the pages.
  6. For an easy start of work in the system, the ability to post the return on sales of items that occurred before starting work in Business Central has been developed. Now, when posting such returns, the system does not require you to specify a sales document, warns you to pay attention to the cost at which you need to return the items to the warehouse, and simplifies the creation of an adjustment calculation before such a return.
  7. The Select FA feature has been added to FA documents, which allows you to simultaneously add several fixed assets to document lines. The new feature greatly simplifies the process of commissioning, moving and decommissioning a large number of fixed assets at once.
  8. A function has been added to automatically create lines for the act of writing off items, which will add items with the available quantity in the selected warehouse. The feature works on the principle of calculating the inventory in a warehouse, but with the ability to write off all the available quantity of goods at once, for example, stationery or office supplies.
  9. New formats for importing bank statements from the client banks of Oshchadbank JSC, PUMB, CONCORD JSC have been developed.
  10. A new source type Item has been added to G/L transactions. Now, on the accounts of item accounting, the Item Code is filled in, which allows you to build a Detailed Turnover by G/L account in terms of items. Also, to fill in item codes in historical data, the “Updating G/L entries by Item source type” has been developed.
  1. The ability to generate applications-calculations to the Pension Fund of Ukraine in JSON format has been added. A new "Application-calculation (JSON)" parameter has been created on the page of the “PF application-calculation report for generating, uploading and then importing an application file in JSON format to the Portal of the Pension Fund of Ukraine. A new field has been created on the Person card, as well as a new type of the “Type of benefits for sick leave pay” general directory.
  2. In the Annex 1 of the “Tax Calculation of Income Amounts” report, the creation of records for unpaid temporary disability in accordance with the requirements of the law has been added.
  3. An order has been created to make a decision on the appointment of an insurance payment to the insured person for a sick leave order and a posted sick leave order. The report can be used as an alternative document of the Minutes of the meeting of the social insurance commission in connection with temporary disability.
  4. For a labor contract concluded under a gig contract with gig specialists, the fields for filling in E-labor activity have been added.
  5. In accordance with the updated Procedure for organizing and maintaining military records of conscripts, persons liable for military service and reservists, in accordance with the Decree of the Cabinet of Ministers of Ukraine dated December 30, 2022 No. 1487, existing reports have been updated and new ones have been created.
  6. In accordance with the updated Procedure for reserving persons liable for military service on the list of persons liable for military service during martial law in accordance with the Decree of the Cabinet of Ministers of Ukraine dated January 27, 2023 No. 76, existing reports have been updated and new ones have been created.
  7. The ability has been added to create several batches of the “Tax calculation of income amounts” report if the employee was transferred to a department with a different AT codifier not from the first day of the month and to a position with a different payroll group.
  8. The iBank 2 import file format in “Export of payroll payments” has been added.
  9. The ability to automatically fill in the conjugation of the name for a Person, if there are identical records of the conjugation of the name, surname, or patronymic name for other persons, has been added. When starting the Change name action, a check has been added for the presence of records with name conjugation – if they are present, then it is suggested to change them.
  10. Data in the Classifier of professions has been updated in accordance with the Order of the Ministry of Economy of Ukraine No. 5573 dated December 29, 2022.
  11. The ability to print reports from a posted payroll document, lines of pay sheet and posted pay sheet has been added. For operations with private entrepreneurs, printed forms of the following reports have been created:
    • Contract for the provision of services;
    • Invoice for payment for the services provided;
    • The act of acceptance and transfer of the services provided.
Release Notes 2023.04 for Georgia and Azerbaijan are also available. To download full versions of the releases in PDF format (for Ukraine – in Ukrainian, for Georgia – in Georgian, for Azerbaijan – in Azerbaijani), click on the appropriate buttons below.
4 min read
SMART Localization Release Note 2023.01

January 2023 update for SMART Accounting and SMART Payroll

Solution updates for Ukraine, Azerbaijan and Georgia are released every 3 months. In case of urgent changes in the Legislation, SMART business issues urgent unscheduled updates. All updates can be installed independently or with the help of SMART business.

  1. The functionality for setting VAT Declaration lines for Annex 5 has been expanded. These changes take into account the case of the sale of preferential items to both domestic and foreign customers (export operations).
  2. Using the functionality of Regulated Reports, the basic settings for the “Cash Flow Statement (direct method)” have been made. The report uses data generation in terms of CASHFLOW dimension values.
  3. The “Models of vehicles” and “Vehicles” directories have been added. The new directories are already available for use in Sales Orders and will later be used in e-Waybills.
  4. The functionality for the administration of compensatory VAT liabilities has been expanded and improved, including the annual VAT recalculation. The case of reducing tax liabilities by posting calculations of adjustment to Purchase VAT invoices has been taken into account.
  5. The ability to import bank statements and export payment orders from PE Monobank accounts has been added.
  6. The functionality of creating separate VAT invoices for items exempt from taxation has been implemented for prepayment transactions. The feature is enabled in the VAT accounting settings depending on the VAT Item Group and VAT Business Group, so it will not be necessary to determine whether the items are exempt from taxation separately for each item.
  1. The form of the “Tax calculation of income amounts” report and the procedure for filling out unified reporting on personal income tax (PDFO), military tax (VZ) and unified social contribution (YeSV) have been updated in accordance with the order of the Ministry of Finance of Ukraine No. 189 of July 04, 2022. XML schemes have been updated and new categories of insured persons have been added to the Payroll Directory.
  2. Forms of reports No. 1-PV (monthly) “Report on labor” and No. 1-PV (quarterly) “Report on labor” have been updated in accordance with the order of the State Statistics Service of May 12, 2022, No. 87 (as amended by the order of the State Statistics Service of November 10, 2022, No. 279). It will be necessary to report according to the new forms for January 2023 (monthly form) and for the first quarter of 2023 (quarterly form).
  3. The form No. 3-debt (monthly) “Report on wage arrears” has been updated in accordance with the order of the State Statistics Service of June 23, 2022, No. 195 (as amended by the order of the State Statistics Service of November 10, 2022, No. 279). The new form is effective from the January 2023 report.
  4. According to the Decree of the Cabinet of Ministers of Ukraine of December 02, 2022, No. 1350, changes have been made to the calculation of the average wage for sick leave. The form of income certificate for the employment center has been updated. The time activity code for the suspension of an employment contract has been added to the exclusion days group when calculating the average wage for sick leave.
  5. The functionality for managing the reservation processes for those liable for military service has been updated. On the Person card, the “Military registration” tab, new fields have been created for entering information about the reservation. Generation of reports on the reservation of persons liable for military service in Word format has been added: “Proposals for the reservation of persons liable for military service” in accordance with Section IV of the Law of Ukraine “On mobilization training and mobilization” and “Report on the number of persons liable for military service” in accordance with the Decree of the Cabinet of Ministers of Ukraine of February 04, 2015, No. 45.
  6. The calculation of exclusion days when calculating the vacation balance has been updated. The analysis is performed by each day for the balance period, which allows you to exclude days in cases where a time activity group is valid not from the start of the vacation accrual date.
There are also Release Notes 2023.01 for Georgia and Azerbaijan.  If you want to download the full versions of the releases in PDF format (for Ukrainein Ukrainian, for Georgiain Georgian, for Azerbaijanin Azerbaijani), select the the appropriate options below. 
4 min read
SMART Localization Release Note 2022.10

October 2022 update for SMART Accounting and SMART Payroll solutions

In October 2022, the regular SMART Localization update has been released. This is a system for organizing and automating the main business processes of a company, consisting of two parts:
  • SMART Accounting – automation of accounting and tax accounting,
  • SMART Payroll – automation of HR and Payroll processes.
If you want to learn more about the solution, welcome to bc.smart-it.com Read below for a summary of the main changes.
  1. The use of the new “Regulated reports” functionality has been introduced to generate the following reports:
  • IncomeTax Declaration,
  • Annexes AM, RI, PP, PNtotheIncomeTaxDeclaration,
  • Single Tax Declaration,
  • “Enterprise Balance” report,
  • “Financialresultoftheenterprise” report.
The functionality of Regulated Reports allows you to edit the data for submitting a report and save a version of the submitted report in the system. The updates have the basic settings of the current version of the report but must be adapted to each individual company. Stay tuned for the next releases where new report settings will appear.
  1. Functionality has been developed for generating a report on controlled transactions and annexes to it.
To generate a report, new fields have been added to the Items, Customers, Vendors directories, as well as vendor and customer contract cards.
  1. The process of accounting for low-value consumables (LVCs) on off-balance accounts in the context of financially responsible persons has been automated.
This modification will be useful if it is necessary to track inventory items that are issued to the responsible employee, but are written off from accounting.
  1. The algorithm for creating payment orders has been supplemented with the “Offer payments to vendors” feature by adding processing of contracts when the “Calculate by vendor” checkbox is enabled.
This modification should reduce the number of payment orders when multiple vendor invoices are paid at once. Besides, some bug fixes and improvements in the logic of creating VAT invoices and calculating adjustments to them have been made.
  1. According to the Procedure for submitting e-information on labor activity in the PFU (Resolution of the PFU No. 8-3 of June 02, 2022), functionality has been implemented for creating and maintaining information about the labor activity of employees according to certain types and attributes of staff events. The ability to import information about the employee’s labor activity (based on posted transactions in the system) in electronic form in the form of an XML file has been added for subsequent export through the PFU electronic services web portal.
It is also possible to update already posted transactions by available types and attributes of staff events.
  1. A new type of order has been added – Another staff order – designed to register in the system information about staff events that do not relate to staff entries or absences and do not affect the accruals, for example, assigning a rank, passing certification, etc.
The posted order data is also used to add types and attributes of staff events for subsequent use in e-information about labor activity.
  1. According to DSTU 4163:2020 on paperwork, variables reflecting the signatory’s own name and surname have been added to the unified forms of staff orders.
The decryption of the signature will not include the initials and surname of the person signing the document, but his or her Own name and SURNAME will be specified, while SURNAME – in capital letters (format Ivan YUSHCHENKO). The report templates need to be updated.
  1. The format of the “Notice of employment/concluding a gig contract” report, in case of concluding a gig contract/civil law agreement in accordance with the Decree of the Cabinet of Ministers of Ukraine dated July 26, 2022, No. 835, has been updated.
  2. Generation of the “Information on the demand for labor force (vacancies)” according to the form No. 3-PN has been updated. Filling in the address of the organization in the header of the report, as well as the address of the department/organization in the tabular part of the report, has been updated.
  3. The reasons for dismissal have been updated, new time activity codes have been created, the exclusion days group has been updated when calculating the length of service for the main vacation in accordance with the Law of Ukraine No. 2352-IX dated July 01, 2022.
There are also Release Notes 2022.10 for Georgia and Azerbaijan. If you want to download full versions of the releases in PDF format (for Ukraine – in Ukrainian, for Georgia – in Georgian, for Azerbaijan – in English), click on the appropriate buttons below.
7 min read
SMART Localization Release Note 2022.07

Changes in generation of a single tax payer's tax return, changes in average earnings calculation and improvements of SMART Payroll functionality for Georgia and Azerbaijan

In the article, we provide an overview of SMART Localization updates included in Release Note v. 2022.07. We remind you that SMART Localization consists of 2 parts:
      • SMART Accounting – accounting and tax accounting automation.
      • SMART Payroll – HR and payroll processes automation.

Functionality changes in SMART Accounting for Ukraine

      1. The functionality for generating Sales VAT invoices on a cash basis has been developed.
If your company has transactions for the supply of goods/services, for which tax liabilities are recognized on the date of payment, then this update is for you.
      1. Recognition of the purpose of payment in the journal of bank payments and automatic application of bank payment operations to sales invoices have been implemented.
This development significantly speeds up processing of a bank statement, so it becomes possible to speed up the shipment of paid orders.
      1. The work of “Item Turnover”, “Detailed Turnover” and “FA Depreciation Sheet” operational reports has been improved.
For your convenience, we have made the FA Depreciation Sheet interface more ergonomic, added new filters and columns, as well as added calculating totals to a separate tab.
      1. In connection with the latest changes in legislation, changes have been made to generation of the tax declaration of the single tax payer of the fourth group. A basic setting for the declaration of the single tax payer of the third group has been created for the period of martial law, state of emergency in Ukraine.
We continue to monitor changes in legislation and make corresponding changes to the system.
      1. The functionality of distributing overhead costs for finished products has been improved.
This development has further reduced the possibility of a user making a mistake, since this process has been automated as much as possible and where possible.

Functionality changes in SMART Accounting for Georgia

      1. Bank Integrations – Integration feature with TBC and BOG banks has been improved, new controls have been added in terms of receiving error messages per each payment line sent to bank, internal bank payment functionality has been added. Bug fixes for the integration have also been done within this release. For TBC Bank, the option with Individual Payments has been added along with the Package Payments, since error messages are reverted for Individual Payments only, so a user can choose through Bank Account Card the option to go with.
      1. Declaration Configurations – Profit Tax Declaration and Property Tax Declaration configurations have been implemented through Account Schedules in accordance with the Georgian Tax Code.
      2. VAT Invoices – Bug fixes for VAT Invoices have been done in the last release. Integration is fully functional, and additional features have been added to visualize links with the documents from Posted Invoices through a new Fastab, where user can find information to which posted VAT Invoices are linked. In addition, functionality for linking the Customer Ledger Entries and Vendor Ledger Entries with VAT Invoices has been added in terms of controlling the amounts to be assigned, to make it possible to link the VAT Invoices within the limit of the amount given on the document.
      3. WHT Functionality – has been adapted to Bank Payments to make payment of net amounts when the order amount includes the Withhold Taxes.
      4. VAT Declaration – within last release, the functionality of VAT Declaration has been implemented to automatically calculate the amounts for each VAT Clause; In addition, possibility to attach VAT Invoices to VAT Declarations through RS.GE API has been
      5. Customs Procedures Functionality – has been added for the whole process starting from the purchase, ending with customs clearance. Functionality gives possibility to trace the goods received per each Customs Declaration, as well as all relative operations for outgoing goods from each declaration, with the possibility to track in detail from which declarations to which the movements happened, and what customs operations were performed.

Functionality changes in SMART Payroll for Ukraine

      1. Changes have been made to the calculation of average earnings in accordance with the Decree of the Cabinet of Ministers of April 26, 2022 No. 486, effective from April 29, 2022.
Changes in the calculation of the average earnings relate to the calculation of bonuses accrued for a period not fully worked: in the calculation of the average earnings, such bonuses will be limited to the amount actually accrued.
      1. Processing of half-year bonuses has been added to the calculation of average earnings.
Half-year periods are created when payroll periods are created.
      1. Word template of the “Information on demand for labor force (vacancies)” report by the form No.3-PN has been updated.
According to the Order of the Ministry of Economy of Ukraine No. 827-22 of April 12, 2022.
      1. In regulated reports, the format for displaying signatories has been changed to “First Name LAST NAME”.
“Notice of hiring an employee”, “1-PV (monthly)”, “1-PV (quarterly)”, “3-debt”, “10-POI”, “Information about vacancies” reports.
      1. The possibility of batch posting and deletion of absence orders has been added.
      2. The possibility of specifying the number of the previous order in case of extending the order for other absences has been added.
In such case, the AE Periods from the previous order are used.
      1. Work has been done to improve performance and optimize time to perform typical processes for the SMART Payroll application version on the BC20 version.

Functionality changes in SMART Payroll for Georgia

      1. The integration of “Payroll Sheet” with TBC and BOG banks has been improved; UniqueID processing, reconciliation with posted transactions when importing a statement, checking and generating an error log have been added.
      2. The possibility of batch posting and deletion of absence orders has been added.
      3. The possibility of specifying the number of the previous order in case of extending the order for other absences has been added. In such case, the AE Periods from the previous order are used.

Functionality changes in SMART Payroll for Azerbaijan

      1. The functionality of including deductions in the Average Earnings calculation has been added, as well as including deductions related to bonuses, for further calculation of the bonus amount in the Average Earnings.
      2. When defining “AE Periods” for vacation, processing of the example has been added when the full month is defined by the first working day in the month.
      3. In the “Benefits and tax exemption" annex to the Declaration, the display of tax benefits has been changed: summation for each employee has been added.
      4. The reports of Settlement and Payroll by P-6 (per employee) and P-7 (total) forms have been added for generation and downloading in Excel format.
If you are already a SMART business customer, please note that the update has already been released, and an email with a complete list of new functionality is already in your mailboxes. If you are not with us yet, we suggest you fill out the form and be the first to know about new releases of the solution. If you would like to download the full version of the Release Note in PDF format, please click on the button below.
4 min read
SMART Localization Release Note 2022.04
The article provides an overview of the SMART Localization solution updates included in Release Note v. 2022.04. Please note that settings for new modules are made manually and we remind you that SMART Localization consists of 2 parts:
  • SMART Accounting – automation of accounting and tax accounting.
  • SMART Payroll – automation of HR and Payroll processes.
In Ukraine, improvements of the HR module are primarily due to the introduction of martial law. The changes also relate to the registration of specialists working for the Resident of Diia City.
  1. The following examples of options for adding absences and calculations with employees during the war have been created:
    • Registration of mobilized employees and volunteers of territorial defense;
    • Paid vacation or unpaid vacation;
    • Remote work;
    • Downtime.
  2. The information of military registration in the Person card has been updated. The “Employee Card P-2” report has been updated and supplemented with the formation of military registration information.
  3. Generation of “Notification of military registration information changing” and “List of citizens to register” military registration reports has been added according to the Resolution of the Cabinet of Ministers of Ukraine dated December 07, 2016, No. 921.
  4. Generation of a monthly report on salary debt in the “3-debt” form in Excel and xml formats has been added in accordance with the order of the State Statistics Service of Ukraine dated June 25, 2021, No. 136.
  5. The “Notice of hiring an employee/concluding a gig contract” report form has been updated in accordance with the Decree of the Cabinet of Ministers of Ukraine dated December 28, 2021 No. 1392.
  6. Changes have been made to the “Report on employment of persons with disabilities (No. 10-POI)” in accordance with the order of the Ministry of Social Policy dated October 13, 2021, No. 589, which entered into force on February 1, 2022.
  7. Creation of examples of the necessary settings and calculations for tax exemptions of specialists working for a Resident of Diia City:
    • Under an employment contract with a Resident of Diia City;
    • Under a special gig contract concluded with a Resident of Diia City;
    • Under a civil law contract with a specialist registered as an individual entrepreneur.

Functionality changes in SMART Payroll for Georgia:

  1. The ability to export Income Tax Declaration in xml format has been added.
  2. The settings of the elements for accounting for the use of a car by an employee for personal purposes have been updated. The “Vehicle Use Declaration” report has been updated.
  3. The VAT type of payroll element has been added, as well as the capability of marking payroll elements included in the VAT calculation base. Payroll element with VAT type is posted as deduction and creates entries in the VAT Ledger Entry.
  4. The ability to import salary payments to the Payroll Sheet and automatically search and reconcile the payment with the payroll document has been added.
  5. The capability of posting an order for other absence with the time activity code for overtime on a working day has been added.
  6. The ability to automatically add a list of payroll elements that are used for deductions and accruals for participants in the pension system has been implemented. This can be useful if there is a large number of such elements that are created to get detailed payroll analytics.

Functionality changes in SMART Payroll for Azerbaijan:

  1. Sick leave calculation has been updated. The AE Periods for sick leave are determined without taking into account the time worked by the employee at the current place, the number of months from the Sick Leave Setup is always used. For the months when the employee did not work, the days according to the official calendar are used.
  2. Settings for calculating tax elements from vacation compensation by year of accrual have been added.
  3. The capability of posting an order for other absence with the time activity code for overtime on a working day has been added.
  4. The ability to create time sheet details when posting the line of “Employee Journal” and “Vacation Journal” has been added.

Colleagues, please note that release 04.2022 contains updates of the SMART Accounting module only for Georgia.

The main changes include the following:
  1. Functionality for Waybills in terms of RS.GE Integration has been improved and some of the bugs were fixed.
  2. Functionality for VAT Invoices in terms of RS.GE Integration has been improved and some of the bugs were fixed.
  3. Adding new modifications to WHT Functionality, fixing existing bugs. Improving logic for Reversals.
  4. Adjusting Income Tax Declaration and Pension Report to consider WHT Entries.
  5. Changing Currency Rate Import from NBG due to NBG Portal Updates.
  6. Changes applied to Property Tax Declaration for more flexible setups of Assessed Tax Codes.
If you would like to download the full version of the Release Note in PDF format, please click on the button below.
4 min read
SMART Localization Release Note 2022.01
In January 2022, SMART Localization update was released. This is a system for organizing and automating main business processes of a company, which consists of two parts:
  • SMART Accounting – automation of accounting and tax accounting.
  • SMART Payroll – automation of HR processes and payroll.
Let us remind you that on November 1, 2021, the localization of the cloud version of the Microsoft Dynamics 365 Business Central ERP system became available in Ukraine. Administration is now even more convenient! You can work from any device, minimize the cost of on-premises servers and regularly receive functionality updates. Waybill printed form has been updated and redesigned for using a Word template. The SMART business team could not ignore the new rules for filling out waybills, in which it is now mandatory to indicate dimensions and weight of the vehicle. The report has also been redesigned using Word template. Inventory report printed forms have been updated. The “Inventory Sheet”, “Inventory Form” and “Reconciliation Sheet” printed forms are now printed using Word templates, which greatly simplifies changing the formatting, data location, adding necessary or removing unnecessary information without involving the developer. New capabilities have been added to the Item Turnover page. More information has been added to the Item Turnover. Now turnovers and balances by goods can be detailed by warehouses and financial accounts. Payment order export logic has been changed in Credit Agricole Bank. Banks update their software periodically, and the SMART business team monitors all changes. For example, Credit Agricole Bank has added such information as a residence sign, address, city, etc. to the details of FX payment order. FA Inventory Act work logic has been improved and a new printed form of the Inventory Sheet has been developed with a Word template in accordance with the latest recommendations of the Ministry of Finance. It was noticed that the calculation of FA availability for the responsible employees was imperfect and sometimes did not show the real state of affairs. We’ve fixed it, and not only that: we’ve also updated the printed form of the Inventory Sheet. The standard application code has been updated to version CU30. A description of the current and all previous cumulative updates can be found here. Please pay special attention to this update. According to the order of the State Statistics Service of June 25, 2021 No. 135, the xlsx and xml forms of reports No. 1-PV (monthly) “Labor Report” and No. 1-PV (quarterly) “Labor Report” have been updated. According to the text of the order, the new forms become valid starting with the report:
  • for І quarter 2022 – No. 1-PV (quarterly) “Labor Report”;
  • for January 2022 – No. 1-PV (monthly) “Labor Report”.
The functionality of importing electronic sick leave certificates in the xml format, that were downloaded from the website of the Pension Fund of Ukraine, has been added with subsequent automatic creation of sick leave orders. With a significant number of sick leaves, this will help to quickly create the required number of orders in the system using data on electronic sick leave from the portal. The functionality supports the search for employees by TIN, passport data, takes into account duplicates and sick leave prolongations. Salary limits have been updated in accordance with the law “On the State Budget of Ukraine” for 2022. For the correctness of calculations, it is necessary to regularly add new values of the subsistence minimum, minimum wage, maximum base of UST. SMART business team monitors updates and adds them in each release. The source and functionality for importing consumer price indices have been updated. The automatic index import and indexation percentage calculation report uses updated data source. The import source of the Classifier of Professions has been updated in accordance with the order of the Ministry of Economy of Ukraine dated 25.10.2021 No. 810-21. The amendments cancel obsolete and approve new names of qualification groups and professional job titles, as well as change the description of profession classification sections. Job titles in the staffing list must comply with the Classifier of Professions DK 003: 2010. The “HR Signature Setup” functionality has been added to generate a list of document signers in absence orders, staff list orders, and labor contract lines. It enables to set up a flexible structure of signers for any staff order with subsequent use in printed forms of orders. If you would like to download the full version of the Release Note in PDF format, please click on the button below.
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